Our client, A growing, entrepreneurial investment firm with offices in New York, San Francisco, and Miami is seeking a dynamic Office Manager/Executive Assistant to join their tight-knit team. This individual will sit at Reception 4 days a week and own all parts of guest experience, manage the office in all aspects, light EA work for the founder, ensuring the office runs seamlessly while supporting day-to-day operational, administrative, and philanthropic efforts. This role is in office 4x a week (Mon-Thursday).
RESPONSIBILITIES:
Act as the face of the office—greet guests and manage all front-office activity with a white-glove, hospitality-driven approach
Oversee daily office operations including vendor management, facilities coordination, supply ordering, and pantry management
Provide light EA support to the CEO and senior leadership, including calendar management, travel planning, and meeting coordination
Handle light personal assistant responsibilities and help manage philanthropic and community initiatives
Assist with light marketing efforts such as social media coordination, simple graphic work (Canva), or events-related materials
Partner with external teams (property management, tech vendors, caterers, etc.) as needed
Occasionally travel locally (Rockland County, Miami) to support offsite logistics
REQUIREMENTS:
3+ years of administrative or office management experience, ideally within a professional services or financial setting
Extremely polished and professional, with excellent verbal and written communication skills
Strong multitasking abilities and attention to detail
Trustworthy and discreet with experience handling personal and confidential matters
Tech-savvy with proficiency in Microsoft Office; knowledge of Canva or Adobe Creative Suite is a plus
Comfortable in a fast-paced, high-touch environment and eager to pitch in wherever needed
Flexible and resourceful, with a can-do attitude and hospitality mindset
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