Job Description

Job Title: Bilingual Administrative Assistant (English/Spanish)
Location: Coral Gables, FL (Must live within 30–35 minutes of the office in typical traffic)
Industry: Private Equity

Position Overview:
We are seeking a highly organized, polished, and proactive Administrative Assistant to support the day-to-day business and occasional personal needs of a senior executive and his spouse. This role requires someone who can seamlessly juggle traditional administrative duties with personal assistant responsibilities in a fast-paced, professional environment.

The ideal candidate will possess a strong sense of urgency, excellent communication skills in both English and Spanish, and a confident, service-oriented mindset. This is not a typical desk-bound admin role—your adaptability, reliability, and willingness to assist wherever needed will be critical to success.

Key Responsibilities:

• Maintain a professional demeanor and appearance at all times, representing the executive with discretion and poise

• Answer and direct phone calls, take messages, and manage email communications

• Handle scheduling, calendar management, and appointment coordination for business and personal matters

• Assist with travel arrangements, reservations, and logistics for the executive and his spouse

• Prepare reports, presentations, and correspondence with a high degree of accuracy and professionalism

• Coordinate errands, personal appointments, and household-related tasks as needed

• Maintain organization of files (digital and physical), documentation, and confidential records

• Monitor deadlines and follow up on action items with precision and timeliness

• Serve as a liaison between the executive and internal/external contacts

• Support special projects and ad hoc requests with a flexible, can-do attitude

Qualifications:

• Fluent in both English and Spanish (spoken and written)

• Highly professional communication and interpersonal skills

• Strong organizational skills with the ability to manage multiple priorities efficiently

• Reliable and resourceful with excellent follow-through

• Must have reliable transportation and be able to travel locally for errands or meetings

• Previous experience supporting senior executives or working in a high-level administrative capacity preferred

• Proficiency with Microsoft Office Suite, calendar software, and general office tools

• Resides within a 30–35 minute commute to Coral Gables in typical traffic conditions

Ideal Candidate Traits:

• Takes initiative and anticipates needs

• Maintains discretion and handles sensitive information with care

• Demonstrates a service-oriented mindset and positive attitude

• Comfortable wearing multiple hats and stepping into both business and personal assistant responsibilities

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